[BCFSN] Job Posting: Administration & Special Projects Coordinator (BC Association of Farmers' Markets)

[Anice Wong]

*JOB POSTING: *

*BCAFM Administration and Special Projects Coordinator*

The BC Association of Farmers’ Markets (BCAFM) was founded in 2000 to:

   - Support British Columbia producers of agricultural products, food
   products, and crafts
   - Promote, educate, encourage, develop and support farmers' markets in
   the communities of BC
   - Educate the public to choose healthy British Columbia grown
   agricultural products to ensure a secure food system, to reduce the carbon
   footprint and to ensure the viability of farming into the future


*Job Summary: *
A part-time position, the Administration and Special Projects Coordinator
will support office systems and administration at the BCAFM.

*Key Responsibilities:*
The BCAFM is seeking a detail-oriented, organized, analytical individual
who is able to work both independently and collaboratively. The
Administration and Special Projects Coordinator will report directly to the
Executive Director and managers as needed. Duties include, but are not
limited to:

*Financial Coordination*

   - Prepare invoices and process accounts receivables using Quickbooks
   - Monthly reconciliation and processing of payments from various online
   sources such as Eventbrite, Square and other payment systems
   - Track and manage petty cash, make bank deposits
   - Support and coordinator financial payments for Farmers’ Market
   Nutrition Coupon Program to markets and community partners.


*Coordinate and Maintain Office Systems*

   - Troubleshoot printer/internet/phone issues
   - Ensure website, email, software, and other subscriptions are current
   and active
   - Manage and order office supplies and equipment
   - Manage online registration systems
   - Maintain and update office manual and files


*General Program and Communications Support*

   - Lead vendor insurance program coordination, recruitment, delivery, and
   promotion
   - Set up online surveys and process registrations for conference,
   workshops, Webinars
   - Coordinate printing and mail outs
   - Support membership renewal process


*Office Support*

   - Answer phones and general emails
   - Provide good and timely customer service to stakeholders
   - Manage mail merge for correspondence


*Special Projects*

   - Take a role in supporting other BCAFM projects such as the annual
   conference and other initiatives as assigned.


*The ideal candidate will have the following skills and attributes:*

   - A diploma or certificate in office administration or equivalent
   experience
   - At least three years of work experience in a similar position
   - A high level of working knowledge of computers, databases, and software
   - Programs (Microsoft Office, QuickBooks) using a Mac computer
   - Strong verbal communications skills
   - Ability to problem-solve and highly organized
   - A “numbers” person
   - Take initiative with a proactive approach to office administration
   - Strong interpersonal skills, a happy disposition, ability to exercise
   diplomacy, demonstrate a flexible attitude, maintains a positive focus, and
   uses discretion with confidential Information
   - Knowledge and interest of farmers’ markets or involvement in the local
   food movement


*Timeline and Compensation:*
This is a part time position, 12 hours per week, starting ASAP. All
positions, programs and projects of the BCAFM are subject to ongoing
funding.

The hourly rate is $20 per hour including two weeks paid vacation plus an
additional paid week vacation between Christmas and New Years. The 12 hours
per week schedule will be determined with the candidate chosen. Occasional
weekend and/or evening work also required.

The BCAFM office is located in Vancouver.

*How to Apply:*

   - Please send a cover letter and resume in a pdf format, with your name
   in the title of the document on or by Tuesday, March 27, 2018 to
*info at bcfarmersmarket.org
   <info at bcfarmersmarket.org>* with BCAFM included in the subject line
   - Interviews may be conducted during the recruitment period and only
   candidates invited for an interview will be contacted.

Thank you for your interest!
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