[BCFSN] BCAFM Job Posting: Communications and Administration Coordinator

[Peter Leblanc]

Hi Colleagues,

The BC Association of Farmers Markets has a job opening 
<http://www.bcfarmersmarket.org/sites/default/files/files/BCAFMAdminFMNCPCommsPostingMarch2017.pdf>, 
working with our Farmers Market Nutrition Coupon Program as well as the 
overall association!

Please share with interested candidates.*
*

Peter

------------------------------------------------------------------------
*Communications and Administration Coordinator*

The BC Association of Farmers’ Markets (BCAFM) was founded in 2000 to:

  * Support British Columbia producers of agricultural products, food
    products, and crafts
  * Promote, educate, encourage, develop and support farmers' markets in BC
  * Educate the public to choose healthy British Columbia grown
    agricultural products to ensure a secure food system, to reduce the
    carbon footprint and to ensure the viability of farming into the future

*Job Summary*
The FMNCP Communications and Administration Coordinator will manage 
office systems and administration of BCAFM and programs including the 
Farmers Market Nutrition Program (FMNCP).

*Key Responsibilities*
The BCAFM is seeking a detail-oriented, analytical individual who is 
able to work both independently and collaboratively.  The Communications 
and Administration Coordinator will report directly to the FMNCP Manager 
and Manager of Membership & Communications. Duties include, but are not 
limited to:

*Financial Coordination*

  * Track and manage financial payments for FMNCP coupon redemptions,
    honorariums, vendors and reimbursements
  * Prepare invoices and process accounts receivables using Quickbooks
  * Monthly reconciliation and processing of payments from various
    online sources such as Eventbrite, Square and other payment systems
  * Track and manage petty cash, make bank deposits

*Coupon Program Communications*

  * Update and create materials.
  * Manage and participate in delivery of orientations
  * Manage communications include monthly online newsletter and website
    content
  * Strengthen working relation with key stakeholders

*Coupon Program Coordination*

  * Coordinate distribution of coupons and program materials to FMNCP
    partners and markets
  * Create and manage systems for online reporting of distribution and
    redemption of coupons
  * Collect and collate program data including partner reports and
    evaluations
  * Take meeting minutes
  * Create weekly automated emails to FMNCP partners
  * Create online registration for conference calls, small grants and
    other program activities
  * Provide ongoing support for program partners in selected regions,
    which includes site visits and regular communications
  * Maintain and manage FMNCP stakeholder contact data.

*Coordinating and maintaining office systems*

  * Troubleshoot printer/internet/phone problems
  * Ensure website, email, software, and other subscriptions are current
    and active
  * Manage and order office supplies and equipment
  * Manage online registration systems
  * Maintain and update office manual and files

*General Program and Communications Support*

  * Lead vendor insurance program coordination, recruitment, delivery,
    and promotion
  * Set up online surveys and process registrations for conference,
    workshops, Webinars
  * Coordinate printing and mail outs
  * Support membership renewal process
  * Develop FMNCP communications materials, including articles, photos,
    etc. to support overall communications strategies, including
    newsletter, social media and other outreach.

*Office Support*

  * Answer phones and general emails
  * Provide customer service to stakeholders
  * Manage mail merge for correspondence

*The ideal candidate will have the following skills and attributes:*

  * A diploma or certificate in office administration or equivalent
    experience
  * At least four years of work experience in a similar position
  * A high level of working knowledge of computers, databases, and
    software programs (Microsoft Office, Filemaker, QuickBooks) using a
    Mac computer
  * Strong verbal communications skills
  * Ability to problem-solve with strong inclination towards order
  * A numbers person
  * Possesses a proactive approach to office administration
  * Strong interpersonal skills, a happy disposition, ability to
    exercise diplomacy, demonstrate a flexible attitude, maintains a
    positive focus, and uses discretion with confidential Information
  * Knowledge and interest of farmers’ markets or involvement in the
    local food movement

*Timeline and Compensation:*
This is a full time position from May 1, 2016 or ASAP with funding until 
December 2018.  Renewal dependent on funding.

The hourly rate is $20 per hour plus CPP, EI, WCB including two weeks 
vacation plus the week between Christmas and New Years off. Hours of 
work will be 35 hours per week, 9 am – 4:30 pm with occasional weekend 
and/or evening work.

The office is at 2642 Main Street in Vancouver.

*How to Apply:*

  * Please send a cover letter and resume in a *pdf format, with your
    name in the title of the document by Wednesday, March 28 at 10 am
    *to info at bcfarmersmarket.org
  * Interviews may be conducted during the recruitment period and only
    candidates invited for an interview will be contacted.

Activity 	% Focus Daily/Weekly 	% Focus Annually
Financial Coordination 	5 % 	5%
FMNCP Communications 	20 % 	30%
FMNCP Coordination 	35% 	30%
Coordinating and maintaining office systems 	10% 	10%
Program and Communications Support 	15% 	15%
Special Projects 	15% 	15%


-- 
Peter Leblanc
BC Association of Farmers Markets
203-2642 Main Street
Vancouver, BC V5T 3E6

604-734-9797 (o)
604-724-6538 (c)
www.bcfarmersmarket.org

www.bcfarmersmarket.org 
<http://www.bcfarmersmarket.org><http://www.bcfarmersmarket.org/>
Facebook <https://www.facebook.com/BCAFM/> / Twitter 
<https://twitter.com/bcfarmersmarket> / Instagram 
<https://www.instagram.com/bcfarmersmarket/> / YouTube 
<https://www.youtube.com/channel/UCUE3pIfmS0aYLtU6JLUEJRg>



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